EFS Document Number Searches

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Frequently Asked Questions

  • 1.0 Introduction

    • Welcome to the EFS Document Number Search FAQ! This document is designed to help you familiarize yourself with the search process, and answer some of the more common questions that you may have about problems that may be encountered in the search process.

    • 1.1 What are EFS Document Number searches?

      • You may check the Secretary of State's database records to view specific EFS filings. If you know the document number of the original EFS financing statement (see Section 1.2 Document Number Format below), you may enter the number in the formatted fields on the EFS Document Number Search screen and if the lien is active, you will see a copy of the lien.

    • 1.2 Document Number Format

      • There are two types of document numbers currently residing in the Secretary of State's database - a 10 digit, and a 12 digit number. The 10 digit is the format used to assign document numbers pre July 1, 2001, while the 12 digit is the format used to assign document numbers post July 1, 2001. The format for the first 10 digits on both is the same, and works as follows:

      • Position




        County of Filing

        99 (Secretary of State),

        98 (Nebraska.gov)


        Year of Filing

        00 (2000), 96 (1996)


        Id Number

        123456, 000012 (Note the 0 padding on the left)


      • For the post July 1, 2001 numbers, there are two additional characters added on to the number. A '-' and a number between 0 and 9 (ie the Check Digit) will appear as characters 11 and 12.

        • Examples:
          A lien filed at the Secretary of State's office on June 29, 2001 would have a document number like: 9901123456
          A lien filed at Nebraska.gov on July 2, 2001 would have a document number like: 9801124456-5

    • 1.3 What you need to do for the EFS document number search

      • You will be presented with a drop down menu allowing you to select the county of filing. You will then fill in the 2 digit year, 6 document number, and (if applicable), the check digit.

      • If the requested document number is an active filing, it will be returned If you receive a message stating that the document number you have entered doesn't exist, check the document number entered on the document number search screen to be sure you used the correct document numbering sequence.

    • 1.4 How does billing work for these searches?

      • The document number searches are free of charge at the current time. You may do as many searches as you wish by document number. If you wish to print off a copy of an image, you will incur a $.45 charge.

  • 2.0 Troubleshooting

    • If you have questions concerning searching or policies, call the Secretary of State's office at 402-471-4080. If you have questions or problems involving technical support, call Nebraska.gov at 402-471-7810. For legal questions, please consult your attorney.